Section 1. Title of the Act. – This Act shall be known as "The Philippine Sports Commission Act."
Section 2. Declaration of Policy. – It is the policy of the State to promote physical education, encourage and sustain the development of sports in the country to foster physical fitness, self-discipline, teamwork and excellence for the development of a healthy and alert citizenry through a unified national sports promotion and development program, and that the establishment and creation of a single, unified and integrated national sports policy-making body shall further this objective.
Section 3. Creation of the Philippine Sports Commission. – To carry out the above policy, a body corporate known as the Philippine Sports Commission, hereinafter referred to as the Commission, is hereby created and established.
Section 4. Status of the Commission. – The Commission shall have the same status as that of a governmental regulatory national agency attached to the Office of the President with the Chairman thereof being of the same level as a department undersecretary and the Commissioners that of department assistant secretaries.
Section 5. Nature of the Commission. – The Commission shall exercise corporate powers. It shall have a seal, may sue and be sued, and shall be the sole policy-making and coordinating body of all amateur sports development programs and institutions in the Philippines: Provided, That in the case of the school sports development program, the same shall be formulated and implemented by the Department of Education, Culture and Sports (DECS) with the assistance of the Commission within the framework of the national sports development program.
●Increased participation in sports by Filipinos; and
●Excellence in sports performance by Filipinos.
● coordinating and implementing a national sports program;
● creating equitable opportunities for participation in sports by all sectors;
● providing assistance to stakeholders and partners;
● supporting the specially talented athletes for high level competitions; and
● promoting the development of those physical qualities and moral values which is the basis of sports.
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To provide the leadership, formulate the policies and set the priorities and direction of all national amateur sports promotion and development, particularly giving emphasis on grass-roots participation;
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To encourage wide participation of all sectors, government and private, in amateur sports promotion and development; and
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To supplement government appropriations for sports promotion and development.5. Nature of the Commission. – The Commission shall exercise corporate powers. It shall have a seal, may sue and be sued, and shall be the sole policy-making and coordinating body of all amateur sports development programs and institutions in the Philippines: Provided, That in the case of the school sports development program, the same shall be formulated and implemented by the Department of Education, Culture and Sports (DECS) with the assistance of the Commission within the framework of the national sports development program.
List of Services
Accounting Division
Office or Division:
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Accounting Division
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Classification:
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Simple and Complex
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Type of Transaction:
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G2C- Government to Citizen, G2G- Government to Government
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Who may avail:
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Athletes, Coaches, National Sports Associations and other Government Offices.
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CHECKLIST OF REQUIREMENTS
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WHERE TO SECURE
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Board Resolution
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Office of the Board Secretary
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Travel Order, Itinerary of Travel, Travel Completed and Airfare E-tickets
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Sea and Air Travel Unit
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Purchase Request and Requisition and Issue Slip
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Bureau on Administrative,Finance and Management Services
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Inspection and Acceptance Report, Issuance of Supplies and Materials and Acknowledgement Receipt for Equipment
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Property Office
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Other Documents as per the provided checklist per type of expense
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Clients themselves
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CLIENT
STEPS |
AGENCY
ACTIONS |
FEES TO
BE PAID |
PROCESSING
TIME |
PERSON
RESPONSIBLE |
1. Present the necessary documents for the liquidation and reimbursement. Completion of the documents needed.
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1. Make initial assessment and check the completion of the documents required for the transaction.
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NONE
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4 to 7 days, depending on the intricacy and number of the components of the financial assistance
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Accounting Staff
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2.Preparation of the Journal Entry Voucher
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NONE
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30 mins- 1 hour
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Accounting Staff
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3. Certification from the Chief Accountant as to the correctness of the liquidation.
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NONE
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30 mins- 1 hour
|
Chief Accountant
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4. Recording of the Journal Entry in the books
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NONE
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30 mins- 1 hour
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Accounting Staff
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Assistance and Coordination Division
Office or Division: |
Assistance and Coordination Division |
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Classification: |
G2C |
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Type of Transaction: |
Simple Transaction |
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Who may avail: |
Students from Public and Private Schools / General Public |
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CHECKLIST OF REQUIREMENTS |
WHERE TO SECURE |
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Approved Request Letter |
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Valid Id |
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CLIENT |
AGENCY |
FEES TO |
PROCESSING |
PERSON |
Register name in the log book and surrender ID |
Request client/s to leave bag on a prescribed area |
None |
1 minute |
In- charge staff |
Assemble in the receiving area |
Orient the client/s on the house |
|
3 minutes |
Staff- in- charge |
Museum tour |
Guide the client/s and explain the relevance of the memorabilia |
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25 minutes |
Staff- in- charge |
Log out and fill up comment form for service rendered |
Receive comment form |
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3 minutes |
Staff- in- charge |
Athletes' Dormitory
Office or Division: |
Athletes’ Quarters Office |
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Classification: |
Simple |
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Type of Transaction: |
Gov’t. To Gov’t. / Private |
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Who may avail: |
National Athletes/Coaches and Transient duly approved by PSC Chairman or Executive Director. |
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CHECKLIST OF REQUIREMENTS |
WHERE TO SECURE |
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Signed billeting request letter : - Names, number of persons to be billeted and duration must be indicated
Priority for billeting ( National athletes, coaches and trainers )
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From Requesting Party: - For NSA’s ( signed by NSA President / Sec. General ) - Walk – in / Transient ( Non-NTP athletes,coaches etc.)
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CLIENT |
AGENCY |
FEES TO |
PROCESSING |
PERSON |
FOR APPROVAL: |
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1. Submit letter request for billeting at Records office for bar coding. |
Receive request letter & check the completeness of submitted supporting documents as per request ( with bar code ) Forward the said request to concerned office |
None |
5 minutes |
Records Staff |
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Check submitted billeting request and forward to Dormitory office for comment regarding the availability of dormitory. |
None |
15 minutes |
NSAAO / SFD Staff |
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Make a comment regarding the availability of the dormitory for billeting. Forward request with comments to NSAAO / SFD |
None |
10 – 15 minutes |
Dormitory Staff/Head |
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Endorse request to BCSSS office for approval |
None |
5 minutes |
NSAAO Staff |
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Approval of the billeting request |
None |
1 – 3 days |
DED - BCSSS |
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Forward the approved billeting request to NSAAO / SFD |
None |
5 minutes |
BCSSS staff |
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Email to dormitory office a copy of the approved request |
None |
5 minutes |
NSAAO / SFD staff |
Approved billeting request: |
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1. Present the approved letter request and any valid ID at the Dormitory Office. |
• Check the approved request for billeting thru email from NSA Affairs Office. • Verification/Identification of guest/s • Request the client to fill – up the Admission Form. |
None |
15 minutes |
Dormitory Office Head Dorm Attendant |
2. Secure a copy, read House Rules and Regulations and sign/conforme |
Give client a copy of the PSC Approved House Rules and Regulations and Guidelines for Admission |
None |
10 minutes |
Dormitory Office Head Dorm Attendant |
3. Attendance by the client for orientation of the House Rules and Regulations and Guidelines for Admission. |
Orient client with the House Rules and Regulations and guidelines before admission |
None |
30 mins. – 1 hour |
Dormitory Office Head Dorm Attendant |
4. Presentation of personal belongings before admission to dormitory. |
Inspection of personal belongings to be brought inside the dormitory |
None |
5 minutes ( per athlete/coach ) |
Dormitory Office Head Dorm Attendant |
5. Receive Dormitory supplies/beddings and sign issuance slip |
Issues supplies |
None |
10 minutes |
Dormitory Office Head Dorm Attendant |
6. Proceed to assigned room. |
Accompany client to be assigned room. |
None |
5 minutes |
Dormitory Office Head Dorm Attendant |
Bids and Awards Committee
This process defines the actions and responsibilities of the Bids and Awards Committee and the BAC Secretariat upon receipt of necessary documents from the Procurement Office in processing all requests for purchase. This covers activities from receiving the Approved Budget for Contract of procurement projects with the amount of more than One Million Pesos (Php 1,000,000.00). The processing time detailed below reflects the Minimum Calendar Days Recommended for each activity pursuant to Republic Act No. 9184, otherwise known as the Government Procurement Reform Act and Revised Implementing Rules and Regulations.
Office or Division: |
Bids and Awards Committee |
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Classification: |
Simple to Complex |
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Type of Transaction: |
G2B, G2G |
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Who may avail: |
All |
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CHECKLIST OF REQUIREMENTS |
WHERE TO SECURE |
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Purchase Request and Requisition and Issue Slip (1 copy) |
End-User Unit |
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Technical Specifications/Terms of Reference (1 copy) |
End-User Unit |
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Approved Budget for the Contract (ABC) (1 copy) |
Procurement Office |
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Invitation to Bid (1 copy) |
BAC Secretariat |
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Bidding Documents (1 copy) |
BAC Secretariat |
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Abstract of Bids (1 copy) |
BAC Secretariat |
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BAC Resolution (1 copy) |
BAC Secretariat |
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Notice of Award (2 copies) |
BAC Secretariat |
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Contract (3 copies) |
Legal Affairs Office |
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Notice to Proceed (2 copies) |
BAC Secretariat |
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CLIENT |
AGENCY |
FEES TO |
PROCESSING |
PERSON |
|
1. Submission by the Procurement Office of the purchase request and other supporting documents relative to the bid. |
Schedule the Bidding Process/Activities |
None |
1 Day |
BAC Secretariat |
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|
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Evaluate the purchase request and supporting documents relative to the bid. |
None |
3 Days |
BAC Secretariat
|
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|
Schedule the pre- procurement conference.
|
None |
1 Day |
BAC Secretariat
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|
2. Attendance by the End-User to the pre-procurement conference. |
Conduct the Pre- procurement conference for projects with Approved Budget for the Contract (ABC) of more than Php2,000,0000 for goods and services; Php5,000,000.00 for infrastructure projects or Php1,000,000.00 for consultancy services.
|
None
|
1 Day
|
•BAC |
|
Posting of the Invitation to Bid (ITB) in the PhilGEPS, PSC, website, newspaper of general circulation and conspicuous place within the PSC. |
None |
7 calendar days for Small Value Procurement |
BAC Secretariat
|
|
|
3. Attendance by the end-user and prospective bidder of the pre-bid conference.
|
Conduct the Pre- Bid Conference.
|
None
|
1 Day
|
• BAC |
|
4. Purchase of the bidding documents by the prospective bidder.
|
Upon payment of fees by the prospective bidder, release the bidding documents.
|
Standard Rates Pursuant to the Revised IRR of R.A. No. 9184. |
30 minutes
|
BAC Secretariat
|
|
5. Submission of bid by the bidder. |
Receive the Bid of the Bidder. |
None |
5 minutes |
BAC Secretariat |
|
6. Attendance by the bidder and end-user of the Opening of Bids
|
Conduct the Opening of Bids.
|
None
|
1 Day
|
• BAC |
|
Conduct the Bid Evaluation. |
None
|
7 calendar days pursuant to R.A. No. 9184 and its Revised IRR |
BAC
|
|
|
7. Submission by the bidder of the Post- Qualification requirements. |
Conduct the Post- Qualification. |
None |
5 Days |
BAC through its TWG |
|
Prepare BAC Resolution. |
None |
1 Day |
BAC Secretariat |
|
|
Approve and sign the BAC Resolution.
|
None |
1 calendar day |
BAC |
|
|
Head of Procuring Entity (HoPE) |
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Prepare the Notice of Award. |
None |
1 calendar day |
BAC Secretariat |
|
|
Approve and sign the BAC Resolution. |
None |
1 calendar day |
BAC |
|
|
Head of Procuring Entity (HoPE) |
|
||||
Prepare the Notice of Award. |
None |
1 calendar day |
BAC Secretariat |
|
|
Sign of the Notice of Award. |
None |
1 Day |
Head of Procuring Entity (HoPE) |
|
|
|
|||||
8. Receipt of the Notice of Award by the winning bidder. |
Issue the Notice of Award. |
None |
1 Day |
BAC Secretariat |
|
9. Posting of the Performance Bond by the winning bidder.
|
Receive the Performance Bond. |
None |
1 calendar day |
BAC Secretariat |
|
Submit pertinent documents to the Legal Affairs Office for preparation of contract.
|
None |
1 calendar day
|
BAC Secretariat
|
|
|
Prepare the Contract of Service. |
None |
1 calendar day |
Legal Affairs Office |
|
|
10. Signing of the Contract by the winning bidder.
|
Issue the Contract for the signature of the winning bidder. |
None |
1 calendar day |
BAC Secretariat |
|
Submit the contract for approval and signing of the HoPE.
|
None
|
1 calendar day
|
BAC Secretariat, Office of the Executive Director |
|
|
11. Receipt of the signed Contract by the winning bidder
|
Issue the signed and notarized copy of the Contract to the winning bidder |
None |
1 calendar day |
BAC Secretariat |
|
Prepare the Notice to Proceed |
None |
1 calendar day |
BAC Secretariat |
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|
Sign the Notice to Proceed |
None |
1 calendar day |
Head of Procuring Entity (HoPE) |
|
Bureau on Administrative,Finance and Management Services
Processing of financial requests for the approval of the OIC-ED
Office or Division: |
BUREAU ON ADMINISTRATIVE, FINANCIAL, and MANAGEMENT SERVICES |
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Classification: |
SIMPLE |
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Type of Transaction: |
INTER-OFFICE |
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Who may avail: |
ACCOUNTING DIVISION, ASSISTANCE AND COORDINATION DIVISION, NSA AFFAIRS OFFICE, PROCUREMENT OFFICE, and OTHER PSC OFFICES |
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CHECKLIST OF REQUIREMENTS |
WHERE TO SECURE |
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ACTION SLIP with recommendation from Division Chief/Section Head
BOARD RESOLUTION granting approval of financial assistance
PAYMENT TO SUPPLIER PAYROLL PROCESSING
|
Office where the request originated from
|
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CLIENT |
AGENCYACTION |
FEES TO |
PROCESSING |
PERSON |
Office requesting approval submits the financial request to the BAFMS Office
|
STEP 1: BAFMS staff reviews the document; verifies the correctness and completeness of its attachments
STEP 2: BAFMS staff receives and logs the particulars of the document
STEP 3: DED-AFMS affixes their signature on the document
STEP 4: Document for receipt of the next Office for processing/ implementation |
NONE |
1-2 DAYS |
STEPS 1 & 2: BAFMS STAFF
STEP 3: DED-AFMS
STEP 4: BAFMS STAFF, BUDGET DIVISION, ACCOUNTING DIVISION, PROCUREMENT OFFICE, OTHER PSC OFFICES |
Bureau on Coordinating Secretariat and Support Services
Office or Division: |
Bureau on Coordinating Secretariat and Support Services |
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Classification: |
Complex |
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Type of Transaction: |
Simple Complex and Highly Technical |
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Who may avail: |
Heads under the Bureau only |
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CHECKLIST OF REQUIREMENTS |
WHERE TO SECURE |
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Action Slip with recommendation of Division / Section Head |
Office of Division / Section Head |
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Letter request with PSC Records Office barcode |
Records Office |
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Document attachments to support recommendation of Division/Section Head |
Endorsing BCSSS Division |
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CLIENT |
AGENCY |
FEES TO |
PROCESSING |
PERSON |
|
1. Submit documents for initial assessment and verification |
1. Receive the required documents and check for completeness |
None |
3 Minutes |
BCSSS Staff |
|
2. Give logbook to receiver of document for document turnover proof |
2. Sign the client log book if documents are complete |
None |
1 Minute |
BCSSS Staff |
|
|
3. Log document received in computer log |
None |
3 Minutes |
BCSSS Staff |
|
|
4. Review document and endorse to the DED for action |
None |
5 Minutes |
BCSSS Staff |
|
|
5. Final assessment of document and approval of the DED |
None |
3 Minutes |
Deputy Executive Director |
|
|
6. Logging of document of DED’s approval / action |
None |
3 Minutes |
BCSSS Staff |
|
|
7. Routing and endorsement of document to office of origin for processing / implementation |
None |
5 Minutes |
BCSSS Staff |
Board Secretary Office
Office or Division: |
Commission Proper / Board Secretary Office |
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Classification: |
Complex |
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Type of Transaction: |
G2G – Government to Government |
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Who may avail: |
Internal Offices of the PSC: NSA Affairs Office, Office of the Chairman, Office of the Executive Director, Bureau of Coordinating Secretariat and Support Services |
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CHECKLIST OF REQUIREMENTS |
WHERE TO SECURE |
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Endorsement (from the Chairman and/or endorsement with the signature of the Executive Assistant of the Chairman, Executive Director, Deputy Executive Director) |
PSC - Office of the Chairman, Office of the Executive Director, Bureau of Coordinating Secretariat and Support Services |
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Memorandum/ Request Letter |
PSC - Appropriate Offices (for NSAs: should be from the Authorized Signatory of the NSA) |
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* For NSAs: NSA affairs Checklist Breakdown of Expenses |
PSC - NSA Affairs Office |
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*For Procurement: Scope of Work Approved Budget of Contract (ABC) Project Proposal Feasibility Study / Financial Study Quotation Technical Descriptions of the Project Purchase Request (PR) Requisition and Issue Slip (RIS) |
PSC - Procurement Office |
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CLIENT |
AGENCY |
FEES TO |
PROCESSING |
PERSON |
Forward Request to the |
Step 1: Receive all requests for agenda |
None |
3 days before the scheduled Board meeting |
Information Officer, Board Secretary II |
Step 2: Evaluation of Requests |
None |
3 days before the scheduled Board meeting |
Board Secretary, Information Officer |
|
Step 3: Preparation of Agenda |
None |
From the day after the last Board Meeting up until 2 days before the scheduled Board meeting |
Board Secretary, Writer-Researcher |
|
Step 4: Release of Notice of meeting and Agenda |
None |
2 days before the scheduled Board meeting |
Board Secretary, Information Officer, Secretary |
Budget Division
Office or Division: |
Budget Division |
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Classification: |
Simple |
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Type of Transaction: |
G2G - Government to Government, G2B - Government to Business Entity, G2P– Government to Public |
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Who may avail: |
Employees, Athletes, Coaches, National Sports Association and others |
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CHECKLIST OF REQUIREMENTS |
WHERE TO SECURE |
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Approved Request Letter/Billing Statement (Utilities/Communications/Internet/General Services) |
Concerned Office |
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Board Resolution (Financial Assistance/Sponsorship) |
Board Secretariat |
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Purchase Order & BAC Resolution (Purchase of Supplies/Equipment) |
Procurement Office / BAC Office |
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Itinerary of Travel/Travel Order (Travel Allowance) |
Sea and Air Travel Unit |
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Board Resolution/Accounting computation of Reimbursement (Reimbursement) |
Board Secretariat/Accounting Division |
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Endorsement/Action Slip from BAFMS/Executive Director’s Office/Chairman’s Office (All approved request for allotment of funds) |
Bureau of Administrative, Finance, Management Services Office / Executive Director’s Office |
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CLIENT |
AGENCY |
FEES TO |
PROCESSING |
PERSON |
|
1) Endorse approved request through Action Slip (c/o BAFMS Office/Executive Director’s Office) |
1) Received the documents and check the completeness |
None |
5-10 minutes |
Admin. Assistant III |
|
2) Log the received documents |
None |
3-8 minutes |
|||
|
3) Start Processing the request 3.1) Prepare Budget Utilization Request and Status/Obligation Request and Status 3.2) Sign the BURS/ORS 3.3) Photocopy and log the signed BURS/ORS |
None None |
5-10 minutes
3-5 minutes
5-10 minutes |
Admin. Officer II
Chief, Budget Division
Admin. Assistant III |
|
|
4) Forward documents to Accounting Division |
None |
3 minutes |
Admin. Assistant III |
Cashier's Office
Office or Division: |
Cashier’s Office |
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Classification: |
Simple |
|||
Type of Transaction: |
G2G- Government to Government, G2C- Government to Citizen, G2B- Government to Business Entity |
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Who may avail: |
All |
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CHECKLIST OF REQUIREMENTS |
WHERE TO SECURE |
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Order of Payment, Statement of Account, Valid Ids |
Accounting Office / BAC Office / Operation Division |
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|
|
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CLIENT |
AGENCY |
FEES TO |
PROCESSING |
PERSON |
1 Secure Order of Payment from Accounting / Bid / Sports Facilities Division 2 End-user (requesting party) present Order of Payment / Statement of Account to Cashier Office
3. Requesting party pays the Collecting Officer whether in cash or checks
4. Receives Official Receipt from Collecting Officer |
1.Person in-charge issues corresponding Order of Payment
2.Collecting Officer receives Order of payment /Statement of Account then prepares an official receipt.
3. Collecting Officer receives payment of cash/checks
4. Collecting Officer issues Official Receipts |
NONE NONE Based on transactions NONE |
5 minutes 4 minutes 4 minutes 1 Minute |
Person-in-charge Collecting Officer Collecting Officer Collecting Officer |
Information Systems Unit
Providing diagnosis and troubleshoots technical and operational problems on hardware and network devices and equipment.
Office or Division: |
Information Systems Unit |
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Classification: |
Simple |
|||
Type of Transaction: |
G2G - Government to Government |
|||
Who may avail: |
PSC Employees |
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CHECKLIST OF REQUIREMENTS |
WHERE TO SECURE |
|||
ISU Service Request Form |
ISU Office |
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|
|
|||
CLIENT |
AGENCY |
FEES TO |
PROCESSING |
PERSON |
1.1 End-user (requesting party) must accomplish and submit ISU Service Request Form to the ISU office before the service to be rendered on the areas of hardware network, software and applications. |
1.1 ISU help desk will receive and check the submitted service request form and schedule the service to be rendered |
None |
5 minutes |
ISU Staff |
1.2 Request that is beyond the PSC-ISU operations manual and policies must be approved and endorsed by the higher authority (head of the requesting party), to ensure accountability on whatever damage or loss it may cause on the ICT resources and services. |
1.2 ISU technical support staff will troubleshoot the hardware or network and fix problems |
None |
15 minutes to 1 Day |
ISU Staff |
|
1.3 Inform the end-user on completion of service. Provide remarks / recommendation in the service request form if needed. |
None |
3 minutes |
ISU Staff |
Legal Affairs Office
The PSC Legal Office renders Legal Opinions, upon request, on legal matters affecting the effective function of the PSC.
Office or Division: |
Legal Affairs Office |
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Classification: |
Simple and Complex |
|||
Type of Transaction: |
G2G,G2C, G2B |
|||
Who may avail: |
Requesting Party; Chairman’s Office, Executive Director, Commissioner’s Office, NSA’s and Other PSC Offices |
|||
CHECKLIST OF REQUIREMENTS |
WHERE TO SECURE |
|||
Duly endorse requesting letter/documents with necessary documents |
Requesting Party; Office of the Chairman, Office of the Executive Director, Office of the Commissioner’s, NSA’s, and Other Offices |
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|
|
|||
CLIENT |
AGENCY |
FEES TO |
PROCESSING |
PERSON |
1. Endorse the requesting letter/documents subject for legal opinion with all necessary attachment. |
1. Receives all the Incoming Documents and assures that all of the necessary attachment are available |
None |
30 minutes |
Administrative Aide II |
|
2. Initially review the request. Then, primarily prepares legal opinion or may assign Legal Researcher for further research of materials, if needed. |
None |
10 days (In case the Head of Legal Affairs Office prepares the legal opinion) |
Head, Legal Affairs Office |
|
3.If assigned by the Head, Legal Researcher will conduct further research and/or applicable materials |
None |
5 days |
Legal Researcher |
|
4. The Head will collate the materials searched by the Legal Researcher and finalized the Legal Opinion Requested, then signed it. |
None |
5 days |
Head, Legal Affairs Office |
|
5. After the head signed the Legal Opinion, it will be forwarded to the staff for distribution to appropriate office(s) where the request originated. |
None |
30 minutes |
Administrative Aide II/ Legal Assistant |
Management Services Division
Office or Division: |
MANAGEMENT SERVICES DIVISION |
|||
Classification: |
SIMPLE AND COMPLEX |
|||
Type of Transaction: |
G2G- GOVERNMENT TO GOVERNMENT |
|||
Who may avail: |
PSC EMPLOYEES, COACHES, ATHLETES& OTHER STAKEHOLDER |
|||
CHECKLIST OF REQUIREMENTS |
WHERE TO SECURE |
|||
SUBMISSION OF UNDER OATH COMPLAINT |
MANAGEMENT SERVICE DIVISION |
|||
CLIENT |
AGENCY |
FEES TO |
PROCESSING |
PERSON |
STEP 1: SUBMISSION OF A SIGNED WRITTEN REPORT, UNDER OATH, DETAILING THE COMPLAINT. |
STEP 1: EVALUATION OF THE COMPLAINT. |
NONE |
1 day |
Admin Chief |
STEP 2: SUBMIT THE COMPLAINT TO RECORDS SECTION FOR PROPER RECORDING. |
STEP 2: ADMIN OFFICER WILL ASSESS THE MERIT TO THE ALLEGATIONS. |
|
4 Hours |
Admin Chief |
|
STEP 3: ISSUANCE OF MEMORANDUM FOR WRITTEN EXPLANATION OF THE PERSON INVOLVED. |
|
1 Hour |
Admin Chief |
|
STEP 4: (IF NOT RESOLVED) ELEVATE TO THE GRIEVANCE COMMITTEE |
|
1 Day |
Admin Chief |
Office of the Chairman
The submitted request for assistance, support and sponsorships are decided upon by proper endorsement and recommendation from the office-in-charge
Office or Division: |
Office of the Chairman |
|||
Classification: |
Complex |
|||
Type of Transaction: |
G2B / G2G |
|||
Who may avail: |
All Government Agencies, Local Government Units, Accredited/Recognized National Sports Associations (NSA), International Counterparts and other sports stakeholders |
|||
CHECKLIST OF REQUIREMENTS |
WHERE TO SECURE |
|||
Evaluation and provision of barcode/ tracking number |
Records Office (Receiving Area) |
|||
Endorsement/recommendation from NSA Affairs Office (for NSA related requests) |
NSA Affairs Office |
|||
Endorsement/recommendation from the Senior Executive Assistant (for requests from government agencies, local government units and other institutions) |
Office of the Senior Executive Assistant |
|||
Endorsement/recommendation from the Executive Director (for interoffice concerns and other major requests ) |
Executive Director’s Office |
|||
Resolution on the submitted request |
Office of the Chairman |
|||
CLIENT |
AGENCY |
FEES TO |
PROCESSING |
PERSON |
Submission of formal letter of communication to Records Office
|
Evaluation of Records officer on the submitted letter and placing of tracking number/ Bar code The same will be forwarded to the following :
NSA Affairs Office for NSA related concerns
Office of the Senior Executive Assistant for inter-government agencies, local government units and other institutions matters
Executive Director’s Office for inter-office concerns or other major concerns about the Agency |
NONE
|
5 minutes
|
Records Officer
|
|
Assessment and proper endorsement with appropriate comments from the Executive Director or Senior Executive Assistant or NSA Affairs Office Coordinator/Head |
NONE
|
2 days
|
Executive Director Senior Executive Assistant NSA Affairs Office Coordinator NSA Affairs Office Head |
|
Resolution on the submitted communication |
NONE
|
2 days
|
Chairman
|
Office of the Commissioner
Office or Division: |
Office of the Commissioners |
|||
Classification: |
Simple |
|||
Type of Transaction: |
G2G – Government to government, G2C – Government to Citizen, G2B – Government to Business Entity |
|||
Who may avail: |
Partners and Stakeholders |
|||
CHECKLIST OF REQUIREMENTS |
WHERE TO SECURE |
|||
|
|
|||
CLIENT |
AGENCY |
FEES TO |
PROCESSING |
PERSON |
1. Have the document received by the Records Office |
1. Records Office shall receive the document and attach a barcode for tracking. They shall then forward the document to the Office of the Commissioner. |
None |
4 Hours |
Records Officer
|
|
2. Receive the document and log it in the incoming-outgoing record |
None |
3 Minutes |
Administrative Staff |
|
3. Endorse the document to the Commissioner for appropriate action |
None |
10 Minutes |
Administrative Staff |
|
4. Instruct an action based on the request |
None |
1-3 Days |
|
|
5. A letter shall be mailed to the client responding to their request or invitation. |
None |
1-3 Days |
Administrative Staff
|
Office of the Executive Director
•Documents being received by the Office of the Executive Director come from the various PSC offices and from outside clients.
•Documents are being forwarded for signature and for appropriate action, recommendation and decision of the Executive Director.
Office or Division: |
OFFICE OF THE EXECUTIVE DIRECTOR |
|||
Classification: |
SIMPLE, COMPLEX |
|||
Type of Transaction: |
G2C, G2G |
|||
Who may avail: |
ALL |
|||
CHECKLIST OF REQUIREMENTS |
WHERE TO SECURE |
|||
ACTION SLIP FROM THE REQUESTING OFFICE/OFFICER STATING COMMENTS/RECOMMENDATIONS SIGNED BY THE CONCERNED STAFF/OFFICIAL |
OFFICE OF ORIGIN OF A PARTICULAR DOCUMENT/REQUEST |
|||
CLIENT |
AGENCY |
FEES TO |
PROCESSING |
PERSON |
Submit the document/form to the Office of the Executive Director, with the necessary attachments depending on the document and office forms. |
Document/Form is received by the staff of the Office of the Executive Director and is stamped as received for tracking purposes. |
NOT APPLICABLE |
2 minutes |
Office of the Executive Director’s staff |
|
Initial assessment of the document/form, appropriate recording of the details in a logbook, maintained by the OED will be conducted. |
NOT APPLICABLE |
4 minutes |
Executive Assistant |
|
Document/form received will then be thoroughly checked as to completeness of attachments, accuracy of details stated as well as grammar and form for correspondence, for approval and signature of the Executive Director. |
NOT APPLICABLE |
5 minutes |
Office of the Executive Director’s staff |
|
The Executive Director signs, approves and/or grants decision, writes comments on the document. |
NOT APPLICABLE |
5 minutes |
Executive Director |
|
Document/form will be forwarded to the concerned offices/units by the OED staff, with the OED logbook for stamp of date receipt and signature of the receiving party. |
NOT APPLICABLE |
6 minutes |
Office of the Executive Director’s staff |
Personnel Office
Submission of Government Agencies Citizen’s Charter to the Authority
Office or Division: |
Personnel Office |
|||
Classification: |
Highly complex |
|||
Type of Transaction: |
G2G – Government to Government |
|||
Who may avail: |
All qualified applicants |
|||
CHECKLIST OF REQUIREMENTS |
WHERE TO SECURE |
|||
CSC Form 9 (Request for publication) |
Personnel Office & CSC BSP-NCR |
|||
Application Letter |
Applicant |
|||
Application requirements (NBI, Police Clearance, TOR, Diploma, Medical, etc |
Other government Office, Schools and University |
|||
Exam questionnaire |
Personnel Office |
|||
Report on ranking |
Personnel Office |
|||
Appointment paper |
Personnel Office & CSC |
|||
CLIENT |
AGENCY |
FEES TO |
PROCESSING |
PERSON |
Submit application letter |
Assess if the applicant is qualified for the position |
None |
1 day |
Personnel Staff |
If qualified, must take the preliminary exam |
Schedule and conduct the preliminary exam |
None |
1 day |
Personnel Staff |
Deliberation and interview |
Schedule and conduct the deliberation and interview |
None |
1 day |
Personnel Staff |
If selected, completion of appointment requirements |
Prepare the appointment paper for signature of the Chairman and submission to CSC
|
None
|
3 days
|
Personnel Staff
|
Program, Research and Development Division
The division provides review and assessment services to Programs, Projects, and Activities (PPAs) formulated and implemented by the agency.
Office or Division: |
Program, Research and Development Division (PRDD) |
|||
Classification: |
Highly Technical |
|||
Type of Transaction: |
G2G (Internal Services) |
|||
Who may avail: |
PSC PPA Proponent / Manager |
|||
CHECKLIST OF REQUIREMENTS |
WHERE TO SECURE |
|||
PRDD-PPA Proposal Form |
PRDD Office |
|||
PRDD-PPA Revision Form |
PRDD Office |
|||
PPA Budget |
PPA Manager |
|||
CLIENT |
AGENCY |
FEES TO |
PROCESSING |
PERSON |
1. End-user (requesting party) *Note: End-user should instead use the
|
1.1 PRDD Front Desk will receive and assess the completeness of the submitted PPA form. Proposal is then logged and endorsed to PRDD Chief for assignment. |
N/A |
5 minutes |
PRDD Staff |
1.2 PRDD Chief will study and subsequently assign the proposal to staff for initial evaluation |
N/A
|
10 minutes
|
PRDD Chief
|
|
1.3 Assigned PRDD staff will study and evaluate the submitted proposal. Recommendation is then submitted to PRDD Chief for approval. |
N/A |
1 hour |
PRDD Staff |
|
1.4 PRDD Chief and assigned staff will draft evaluation results detailing out recommendations to the PSC PPA Proponent / Manager |
N/A |
30 minutes |
PRDD Chief and Staff |
|
1.5 PRDD Front Desk will transmit evaluation results to the PSC Board and PSC PPA Proponent / Manager
(Note: End-user should accomplish PPA Revision Form if the Board has made changes on the evaluated PPA and should return to Client Step 1.1 herewith) |
N/A |
10 minutes |
PRDD Staff |
|
TOTAL TIME |
1 Hour 55 Minutes |
|
||
END OF TRANSACTION |
Procurement Office
Ensures that the procurement of goods and services is in accordance with the implementation of government purchasing laws, rules and regulations as provided under R.A. 9184.
Office or Division: |
PROCUREMENT OFFICE |
|||
Classification: |
Simple and Highly Technical |
|||
Type of Transaction: |
Government to Government (G2G) Government to Business Entity (G2B) |
|||
Who may avail: |
Different Offices of the PSC as End-User Business Entity (Private and/or Public Corporation) Government Instrumentalities Local Government Units (LGU) |
|||
CHECKLIST OF REQUIREMENTS |
WHERE TO SECURE |
|||
1. Board Resolution Approval 2. Signed Requisition Issue Slip 3. Signed Purchase Request 4. Canvass Form 5. Market Research/Median 6. Approved Budget for Contract 7. Request for Quotations 8. Quotations from suppliers (sealed) 9. BAC Resolution – LCRB or Failure 10. Abstract of Canvass 11. Notice of Award 12. Purchase Order (P.O)/Job Order or Contract of Service 13. Notice to Proceed |
1. Board Secretariat Office 2. Property Office 3. Office of the Deputy Executive Director for AFMS 4. Office of the Executive Director 5. Bids and Awards Committee Secretariat 6. Office of the End-User 7. Office of the Budget Office
|
|||
CLIENT
STEPS |
AGENCY
ACTIONS |
FEES TO
BE PAID |
PROCESSING
TIME |
PERSON
RESPONSIBLE |
STEP 1
Submits PR and RIS with approved Board Resolution
|
Evaluate and accepts the PR, RIS and approved Board Resolution.
Assigns and post purchase request number on the PR.
|
None
|
10 minutes
|
Procurement Staff
|
STEP 2
Preparation of the Approved Budget for Contract (ABC).
|
Canvass items requested for purchase either online – by sending out request for quotations or through undergoing field/market research.
Gathers all canvass items from different supplier and makes market research or getting the median of the prices as basis for the price for the item requested. Drafts, prepares and endorse the ABC to the Executive Director’s Office and the Chairman’s Office for approval. |
None
|
5 – 7 days
|
Procurement Head and Staff
Office of the Executive Director
Office of the Chairman
|
STEP 3
Preparation of the Request for Quotation (RFQ)
|
Upon receipt of the approved ABC, prepares the RFQ and endorses the same to the BAC Secretariat for signature of the BAC Chairman
|
None
|
1 – 2 days
|
Procurement Head and Staff
Office of the BAC Secretariat |
STEP 4
Posting of the RFQ in the Philippine Government Electronic Procurement System (PhilGEPS)
|
Signed RFQ will be posted in PhilGeps for a maximum period of seven (7) days.
After 7 days, all quotations receive will be forwarded to the BAC Secretariat for opening and evaluation of bids.
|
None
|
7 - 10 days
|
Procurement Head and/or Staff
|
STEP 5
Preparation of the Abstract of Canvass
|
After evalautaion of BAC, Procurement Office prepares the summary of bids receive. Then, forwards the same to the BAC Secretariat for preparation of BAC Resolution – LCRB.
|
None
|
1 – 3 days
|
Procurement Staff
|
STEP 7
Preparation of the Notice of Award, Purchase Order and Notice to Proceed
|
After the Abstract of Canvass and BAC Resolution have been signed and approved by BAC Members and the Head of the Procuring Entity, prepares the Notice of Award, Purchase Order/Job Order of Contract of Service, and Notice to Proceed.
|
None
|
1 – 3 days
|
Procurement Staff
|
STEP 8
Endorsement of the Budget Utilization Request to the Office of the Deputy Executive Director for AFMS
|
When NOA, PO and NTP have been signed, all documents relative to the project will be forwarded to the Deputy Executive Director of AFMS for BUR. AFMS endorses the BUR to the Budget Office.
Budget Office after the BUR will forward the same to the Accounting Office.
Accounting Office then forwards documents back to the Procurement Office, who then notifies the winning supplier/bidder to sign the Purchase Order.
Once the PO is signed, all documents relative to the project will then be forwarded to the Property Office.
|
None
|
5 – 7 days
|
Procurement Head and Staff
Office of the Deputy Executive Director for AFMS
Budget Office
Accounting Office
|
STEP 9
Endorsement of all documents (photocopy) to the Commission on Audit.
|
Photocopy of the PR, RIS, Board Approval, ABC, RFQs, AOC, BAC Resolution, NOA, P.O. and NTP of the projects of the Commission will be forwarded to the Office of the Commission on Audit
|
None
|
1 – 4 hours
|
Procurement Staff
|
Total
|
32 days, 4 hours and
10 minutes |
|
Public Communications Office
Providing immediate information to the general public on inquiries concerning the agency.
Office or Division: |
Public Communications Office |
|||
Classification: |
Simple |
|||
Type of Transaction: |
G2C |
|||
Who may avail: |
General Public |
|||
CHECKLIST OF REQUIREMENTS |
WHERE TO SECURE |
|||
N/A |
N/A |
|||
|
|
|||
CLIENT
STEPS |
AGENCY
ACTIONS |
FEES TO
BE PAID |
PROCESSING
TIME |
PERSON
RESPONSIBLE |
End-user (requesting party) can inquire to the PSC social media networks on Facebook, Twitter and Instagram via message for concerns:
Facebook: PSC (Philippine Sports Commission)
Instagram: @phil.sportscommission Twitter: @psc_gov |
PCO help desk will receive and check the said inquiry on social media and will provide the needed information.
Concerns that is beyond the PSC- PCO operations manual and policies will be endorsed to the designated office or personnel.
|
N/A
|
5 minutes
*Response time on inquiries on social media should be solved and/or directed to its concerned personnel within 24 hours. |
PCO Staff
|
Property Office
Office or Division: |
Property and Supply Office |
||||
Classification: |
Simple |
||||
Type of Transaction: |
Government to Government, Government to Private |
||||
Who may avail: |
External Customers (LGU’s, Congress, Senate, NGO’s, Schools, etc) |
||||
CHECKLIST OF REQUIREMENTS |
WHERE TO SECURE |
||||
Letter of Request |
Requesting Party |
||||
CLIENT STEPS |
AGENCY ACTIONS |
FEES TO BE PAID |
PROCESSING TIME |
PERSON RESPONSIBLE |
|
1. Transmits approved letter of request to Property Office |
Preparation of Certificate of Donation and Gate Pass to be transmitted to Office of the Executive Director for approval |
none |
30 minutes |
Property Custodian/Head
|
|
2. Transmits approved Certificate of Donation and Gate Pass to Property Office |
Preparation of the approved items for release to requesting party |
none |
1 Hour |
Property Custodian/Head
|
|
3. Pick-up the approved items for donation from Property Office |
Releases the approved items to requesting party |
none |
1 Hour |
Property Custodian/Head |
Records Office
Office or Division: |
RECORDS OFFICE |
|||
Classification: |
SIMPLE AND HIGHLY TECH |
|||
Type of Transaction: |
G2G GOVERNMENT to GOVERNMENT |
|||
Who may avail: |
ALL Internal Office |
|||
CHECKLIST OF REQUIREMENTS |
WHERE TO SECURE |
|||
Inter-Office Communication |
Personnel/ Other Offices |
|||
|
|
|||
CLIENT STEPS |
AGENCY ACTIONS |
FEES TO BE PAID |
PROCESSING TIME |
PERSON RESPONSIBLE |
Step 1: Endorse Letter for dissemination. |
Received the document log, Scan, Photocopy and disseminate. |
NONE |
4 HOURS |
RECORDS OFFICE STAFF |
Sports Facilities Division
The Sports Facilities Division conducts inspection in different venues and facilities for event requirements of the public, private, government agencies and other organizations and institutions.
Office or Division: |
Sports Facilities Division |
|||
Classification: |
Simple |
|||
Type of Transaction: |
G2C – Government to Public |
|||
Who may avail: |
All: - Public Users |
|||
CHECKLIST OF REQUIREMENTS |
WHERE TO SECURE |
|||
NONE |
NONE |
|||
CLIENT |
AGENCY |
FEES TO |
PROCESSING |
PERSON/S |
1. Proceeds to Sports Facilities Division to coordinate regarding ocular inspection. |
Conducts ocular inspection of the venue. |
None |
35 MINUTES |
Reservations Officer and Venue Manager |
2. If interested, client prepares and submits letter of intent. Restart transaction using VENUE RESERVATION steps. |
None |
None |
None |
None |
END OF TRANSACTION |
Engineering Unit
The Engineering and Maintenance Section provides technical assistance for requesting end users such as Venue Managers, Local Government Units, Private Institutions or National Sports Associations.
Office or Division: |
Engineering and Maintenance |
|||
Classification: |
Simple |
|||
Type of Transaction: |
G2B – Government to Private Institution G2G – Government to Government |
|||
Who may avail: |
All: - Private Institutions/Companies - Government Agencies - National Sports Associations
|
|||
CHECKLIST OF REQUIREMENTS |
WHERE TO SECURE |
|||
Request Letter |
End User/ Local Government Units |
|||
CLIENT STEPS |
AGENCY ACTIONS |
FEES TO BE PAID |
PROCESSING TIME |
PERSON/S RESPONSIBLE |
Submission of letter requesting for technical assistance for their infrastructure projects. |
Approval of Request Letter. |
NONE |
1 DAY (Depending on the availability of approving person) |
Chairman |
1. Site Inspection 2. Submission of site inspection report |
NONE |
3 DAYS
|
Assigned Engineering Personnel |
|
Preparation of drawing plans, scope of work, detailed cost estimate, approved budget for the contract, breakdown, technical specifications, and terms of reference |
NONE |
2 MONTHS (Depending on the requirements of the project) |
Assigned Engineering Personnel |
|
Board Approval and BAC Posting |
NONE |
1 WEEK (Depending on the availability of involved personnel) |
Board of Commissioners and BAC |
|
Bidding Process |
NONE |
26 DAYS |
Bids and Awards Committee |
|
Implementation of Infrastructure Project |
NONE |
Depending of the duration of the project |
Assigned Engineering Personnel |
|
Monitoring and implementation of Health and Safety Measures |
NONE |
Depending of the duration of the project |
Assigned Engineering Personnel |
|
Acceptance of the completed infrastructure project |
Turnover of completed infrastructure project to end user/LGU. |
NONE |
1 DAY |
Assigned Engineering Personnel |
END OF TRANSACTION |
Transportation Unit
Office or Division: |
TRANSPORTATION UNIT |
|||
Classification: |
SIMPLE |
|||
Type of Transaction: |
G2G Government to Government, G2P Government to Public |
|||
Who may avail: |
PSC OFFICIALS,EMPLOYEES,NSA, ATHLETES AND COACHES |
|||
CHECKLIST OF REQUIREMENTS |
WHERE TO SECURE |
|||
1.Request Vehicle utilization Form 2. Prepare Trip Ticket |
Transportation Office |
|||
CLIENT |
AGENCY |
FEES TO |
PROCESSING |
PERSON |
Step 1 Fill up Vehicle Utilization form *(Within Metro Manila must be submitted atleast 2days prior travel)* |
Step 1 Approved by Transportation Head if they have availability of Vehicle |
NONE |
1 hour |
Transportation Head |
Step 2 For Outside Metro Manila, request must be submitted atleast 2days prior travel |
Step 2 Approved by Executive Director |
NONE |
2 days before |
Transportation Staff |
Step 3 Schedule Driver, Vehicle and prepare Driver`s Trip Ticket |
Step 3 Scheduled by Dispatcher or Transportation Staff |
NONE |
15 Mins |
Transportation Staff |
Travel Unit
Office or Division: |
TRAVEL UNIT |
|||
Classification: |
GOVERNMENT |
|||
Type of Transaction: |
SIMPLE |
|||
Who may avail: |
GOVERNMENT AGENCY/GOVERNMENT OFFICIALS & EMPLOYEES/ NATIONAL ATHLETES AND COACHES |
|||
CHECKLIST OF REQUIREMENTS |
WHERE TO SECURE |
|||
Letter request |
Client |
|||
Copy of Board Resolution |
Client/Board Secretary / NSAAO |
|||
Purchase Request |
Client |
|||
Copy of valid passports |
Client |
|||
Travel Tax Exemption Certificate |
Client/TIEZA |
|||
International Passenger Service Certificate (IPSC) |
Client/MIAA Collection Department |
|||
CLIENT |
AGENCY |
FEES TO |
PROCESSING |
PERSON |
Proceed to Records Section and present the request letter for barcoding and scanning |
• Receives approved request and complete travel documents for issuance of domestic and/or international tickets from Chairman’s Office, Executive Director’s Office and NSA Affairs Office • If incomplete, advises client on the requirement |
None |
10 minutes |
Travel Staff |
|
• Prepares Travel Order/ Itinerary of travel for the approved passengers/delegates (PSC Funded) |
None |
30 minutes
|
Travel Staff |
|
• Canvases quotation/ rate of ticket(s) through online booking and travel agency based on the submitted preferred flight details of the client
• If no preferred flight details stated in the PR, Travel requests itinerary from the travel agency for confirmation of the client/end user
• Travel Unit awaits for the confirmation of sample flight details
|
None None
None
|
3 hours 30 minutes to 1 hour
3 hours |
Travel Staff
Travel Staff |
|
• Prepares the following documents for Philgeps posting.
• Request for Quotation (RFQ) of airline ticket for signature of the BAC Chairman
• Approved Budget for the Contract (ABC) for signature of Canvasser, Travel Head, Exec. Director and Chairman |
None |
1 hour |
Travel Staff |
|
• Forwards signed RFQ to Procurement Office for posting to Philgeps (for less than 1Million contract)
• If less than P50k contract, forwards signed RFQ to ISU
• Once posted, Travel Unit awaits for the opening of bids and declaration of lowest bidder |
None
None
None |
10 minutes 10 minutes
4 days |
Travel Staff / Procurement Staff
Travel Staff / ISU Staff
BAC Office |
|
• Receives opened bid documents |
None |
1 day |
Travel Staff / BAC Staff |
Submits Travel Tax Exemption Certificate(s)
|
• Informs lowest bidder /travel agency of the awarded bid • Submits list of passengers’ name to Travel Agency for protective booking • Receives signed BAC Resolution for preparation of Purchase Order (PO) • After signing of PO, Travel forwards the documents to Procurement Office for preparation of Notice of Award (NOA) and Notice to Proceed (NTP) to be signed by PSC Chairman • Requests for Budget Utilization Request and Status to Budget Office |
|
3 days |
Travel Staff/ Procurement Office
Travel Staff / Budget Office |
Proceeds to Travel Office to claim airline ticket(s) and to sign travel documents |
• Request for issuance of airline tickets t travel agency • Prepares Travel Order and Itinerary of Travel/Travel Competed • Releasing of tickets to end user |
|
1 day |
Travel Staff / Travel Agency/ Client |
END OF PROCESS |