Citizens Charter

REPUBLIC ACT No. 6847 (January 24, 1990) An act creating and establishing the Philippine Sports Commission, defining its powers, functions and responsibilities, appropriating funds therefor, and for other purposes. Be it enacted by the Senate and House of Representatives of the Philippines in Congress assembled:

Section 1. Title of the Act. – This Act shall be known as "The Philippine Sports Commission Act."

Section 2. Declaration of Policy. – It is the policy of the State to promote physical education, encourage and sustain the development of sports in the country to foster physical fitness, self-discipline, teamwork and excellence for the development of a healthy and alert citizenry through a unified national sports promotion and development program, and that the establishment and creation of a single, unified and integrated national sports policy-making body shall further this objective.

Section 3. Creation of the Philippine Sports Commission. – To carry out the above policy, a body corporate known as the Philippine Sports Commission, hereinafter referred to as the Commission, is hereby created and established.

Section 4. Status of the Commission. – The Commission shall have the same status as that of a governmental regulatory national agency attached to the Office of the President with the Chairman thereof being of the same level as a department undersecretary and the Commissioners that of department assistant secretaries.

Section 5. Nature of the Commission. – The Commission shall exercise corporate powers. It shall have a seal, may sue and be sued, and shall be the sole policy-making and coordinating body of all amateur sports development programs and institutions in the Philippines: Provided, That in the case of the school sports development program, the same shall be formulated and implemented by the Department of Education, Culture and Sports (DECS) with the assistance of the Commission within the framework of the national sports development program.
A Commission with a unified sports program which will enhance the quality of life of the Filipinos, instill national pride and attain international prestige through excellence in sports.

●Increased participation in sports by Filipinos; and
●Excellence in sports performance by Filipinos.
To serve as the prime catalyst and advocate for the propagation and development of Philippine sports by helping shape policies and setting priorities through the following:

● coordinating and implementing a national sports program;
● creating equitable opportunities for participation in sports by all sectors;
● providing assistance to stakeholders and partners;
● supporting the specially talented athletes for high level competitions; and
● promoting the development of those physical qualities and moral values which is the basis of sports.
  1. To provide the leadership, formulate the policies and set the priorities and direction of all national amateur sports promotion and development, particularly giving emphasis on grass-roots participation;

  2. To encourage wide participation of all sectors, government and private, in amateur sports promotion and development; and

  3. To supplement government appropriations for sports promotion and development.5. Nature of the Commission. – The Commission shall exercise corporate powers. It shall have a seal, may sue and be sued, and shall be the sole policy-making and coordinating body of all amateur sports development programs and institutions in the Philippines: Provided, That in the case of the school sports development program, the same shall be formulated and implemented by the Department of Education, Culture and Sports (DECS) with the assistance of the Commission within the framework of the national sports development program.

List of Services

Accounting Division

Processing of Liquidation of Financial Assistance to NSAs, NGOs and other Government Offices
 
Office or Division:
Accounting Division
Classification:
Simple and Complex
Type of Transaction:
G2C- Government to Citizen, G2G- Government to Government
Who may avail:

Athletes, Coaches, National Sports Associations and other Government Offices.

CHECKLIST OF REQUIREMENTS
WHERE TO SECURE
Board Resolution
Office of the Board Secretary
Travel Order, Itinerary of Travel, Travel Completed and Airfare E-tickets
Sea and Air Travel Unit
Purchase Request and Requisition and Issue Slip
Bureau on Administrative,Finance and Management Services
Inspection and Acceptance Report, Issuance of Supplies and Materials and Acknowledgement Receipt for Equipment
Property Office
Other Documents as per the provided checklist per type of expense

Clients themselves

CLIENT
STEPS
AGENCY
ACTIONS
FEES TO
BE PAID
PROCESSING
TIME
PERSON
RESPONSIBLE
1. Present the necessary documents for the liquidation and reimbursement. Completion of the documents needed.
1. Make initial assessment and check the completion of the documents required for the transaction.
NONE
4 to 7 days, depending on the intricacy and number of the components of the financial assistance
Accounting Staff
 
 
2.Preparation of the Journal Entry Voucher
NONE
30 mins- 1 hour
Accounting Staff
 
3. Certification from the Chief Accountant as to the correctness of the liquidation.
NONE
30 mins- 1 hour
Chief Accountant
 
4. Recording of the Journal Entry in the books
NONE
30 mins- 1 hour
Accounting Staff
 

Assistance and Coordination Division

Sports Museum

Office or Division:

Assistance and Coordination Division

Classification:

G2C

Type of Transaction:

Simple Transaction

Who may avail:

Students from Public and Private Schools / General Public

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

Approved Request Letter

 

Valid Id

 

 

 

CLIENT
STEPS

AGENCY
ACTIONS

FEES TO
BE PAID

PROCESSING
TIME

PERSON
RESPONSIBLE

Register name in the log book and surrender ID

Request client/s to leave bag on a prescribed area

 

None

 

1 minute

In- charge staff

Assemble in the receiving area

Orient the client/s on the house

 

3 minutes

Staff- in- charge

Museum tour

Guide the client/s and explain the relevance of the memorabilia

 

25 minutes

Staff- in- charge

Log out and fill up comment form for service rendered

 Receive comment form

 

3 minutes

Staff- in- charge

Athletes' Dormitory

Request For Billeting/Admission of National Athletes, Coaches, Trainers and Walk-In Clients (Transient)
Provision of temporary dormitories, issuance of complete set of beddings and permits (beyond curfew hours)

Office or Division:

Athletes’ Quarters Office

Classification:

Simple

Type of Transaction:

Gov’t. To Gov’t. / Private

Who may avail:

National Athletes/Coaches and Transient duly approved by PSC Chairman or Executive Director.

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

Signed billeting request letter :

-       Names,  number of persons to be billeted and duration must be indicated

 

 Priority for billeting ( National athletes, coaches and trainers )

 

From Requesting Party:

-       For NSA’s ( signed by NSA President / Sec. General )

-       Walk – in / Transient ( Non-NTP athletes,coaches etc.)

 

CLIENT
STEPS

AGENCY
ACTIONS

FEES TO
BE PAID

PROCESSING
TIME

PERSON
RESPONSIBLE

FOR APPROVAL:

 

 

 

 

1. Submit letter request for billeting at Records office for bar coding.





Receive request letter & check the completeness of submitted supporting documents as per request ( with bar code )

Forward the said request to concerned office
( NSAAO or SFD ).

None






5 minutes





Records Staff





 

Check submitted billeting request and forward to Dormitory office for comment regarding the availability of dormitory. 

None



15 minutes



NSAAO / SFD Staff



 

Make a comment regarding the availability of the dormitory for billeting. Forward request with comments to NSAAO / SFD

None



10 – 15 minutes



Dormitory Staff/Head



 

Endorse request to BCSSS office for approval

None

5 minutes

 NSAAO Staff

 

Approval of the billeting request

None

1 – 3 days

DED - BCSSS 

 

Forward the approved billeting request to NSAAO / SFD

None


5 minutes


BCSSS staff


 

Email to dormitory office a copy of the approved request

None


5 minutes


NSAAO / SFD staff


 Approved billeting request:

 

 

 

 

1. Present the approved letter request and any valid ID at the Dormitory Office.






•   Check the approved request for billeting thru email from NSA Affairs Office.

•   Verification/Identification of guest/s

•   Request the client to fill – up the Admission Form.


None







15 minutes







Dormitory Office Head

Dorm Attendant





2. Secure a copy, read House Rules and Regulations and sign/conforme



Give client a copy of the PSC Approved House Rules and Regulations and Guidelines for Admission


None




10 minutes




Dormitory Office Head

Dorm Attendant


3. Attendance by the client for orientation of the House Rules and Regulations and Guidelines for Admission.


Orient client with the House Rules and Regulations and guidelines before admission


None



30 mins. – 1 hour
( per sport / client )


Dormitory Office Head

Dorm Attendant 


4. Presentation of personal belongings before admission to dormitory.


Inspection of personal belongings to be brought inside the dormitory


None



5 minutes ( per athlete/coach )

 


Dormitory Office Head

Dorm Attendant


5. Receive Dormitory supplies/beddings and sign issuance slip



Issues supplies
( Ask clients to sign issuance / borrowers slip )



None




10 minutes




Dormitory Office Head

Dorm Attendant 


6. Proceed to assigned room.



Accompany client to be assigned room.



None



5 minutes



Dormitory Office Head

Dorm Attendant 

Bids and Awards Committee

Competitive Public Bidding

This process defines the actions and responsibilities of the Bids and Awards Committee and the BAC Secretariat upon receipt of necessary documents from the Procurement Office in processing all requests for purchase. This covers activities from receiving the Approved Budget for Contract of procurement projects with the amount of more than One Million Pesos (Php 1,000,000.00). The processing time detailed below reflects the Minimum Calendar Days Recommended for each activity pursuant to Republic Act No. 9184, otherwise known as the Government Procurement Reform Act and Revised Implementing Rules and Regulations.

Office or Division:

Bids and Awards Committee

 

Classification:

Simple to Complex

 

Type of Transaction:

G2B, G2G

 

Who may avail:

All

 

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

 

Purchase Request and Requisition and Issue Slip (1 copy)

End-User Unit

 

Technical Specifications/Terms of Reference (1 copy)

End-User Unit

 

Approved Budget for the Contract (ABC) (1 copy)

Procurement Office

 

Invitation to Bid (1 copy)

BAC Secretariat

 

Bidding Documents (1 copy)

BAC Secretariat

 

Abstract of Bids (1 copy)

BAC Secretariat

 

BAC Resolution (1 copy)

BAC Secretariat

 

Notice of Award (2 copies)

BAC Secretariat

 

Contract (3 copies)

Legal Affairs Office

 

Notice to Proceed (2 copies)


BAC Secretariat


 

CLIENT
STEPS

AGENCY
ACTIONS

FEES TO
BE PAID

PROCESSING
TIME

PERSON
RESPONSIBLE

 

1.  Submission by the Procurement Office of the purchase request and other supporting documents relative to the bid.










Schedule the Bidding Process/Activities



None



1 Day



BAC Secretariat



 

 

Evaluate the purchase request and supporting documents relative to the bid.


None


3 Days


BAC Secretariat

 

 

Schedule the pre- procurement conference.

 

None


1 Day


BAC Secretariat

 

 

2.  Attendance by the End-User to the pre-procurement conference.

















Conduct the Pre- procurement conference for projects with Approved Budget for the Contract (ABC) of more than Php2,000,0000 for goods and services; Php5,000,000.00 for infrastructure projects or Php1,000,000.00 for consultancy services.






 

None


 

 

 

 


1 Day


 

 

 

 


•BAC
•BAC Secretariat
•Technical Working Group (TWG)
•Consultant
•End-User


 


 

Posting of the Invitation to Bid (ITB) in the PhilGEPS, PSC, website, newspaper of general circulation and conspicuous place within the PSC.





None


 


7 calendar days for Small Value Procurement

26 calendar days (minimum) for public bidding as per RA9184

BAC Secretariat

 


 

 

3.  Attendance by the end-user and prospective bidder of the pre-bid conference.

 




 

Conduct the Pre- Bid Conference.



 

 

 

 

None






 

 

 

1 Day






 

 

 

• BAC
•BAC Secretariat
•TWG
•Consultant
•Observers
•End-User






 

4. Purchase of the bidding documents by the prospective bidder.




 

 

 

Upon payment of fees by the prospective bidder, release the bidding documents.

 


 

 

 

Standard Rates Pursuant to the Revised IRR of R.A. No. 9184.







  30 minutes


 


 

 

 

BAC Secretariat

 

 

 


 

 

 

5. Submission of bid by the bidder.


Receive the Bid of the Bidder.

 

None



5 minutes



BAC Secretariat



 

6.  Attendance by the bidder and end-user of the Opening of Bids





 

 

 

 

 

 

Conduct the Opening of Bids.

 

 

 

 

 

None


 

 

 

 

1 Day


 

 

 

 

• BAC
•BAC Secretariat
•TWG
•Consultant
•Observers
•End-User




 

Conduct the Bid Evaluation.
Convene on the result of the Opening of the Bid.




None




 

7 calendar days pursuant to R.A. No. 9184 and its Revised IRR



BAC


 

 

 

7. Submission by the bidder of the Post- Qualification requirements.






















Conduct the Post- Qualification.

None

5 Days

BAC through its TWG

 

Prepare BAC Resolution.

None

1 Day

BAC Secretariat

 

Approve and sign the BAC Resolution.

 

 

None



1 calendar day



BAC

 

Head of Procuring Entity (HoPE)

 

Prepare the Notice of Award.

None

1 calendar day

BAC Secretariat

 

Approve and sign the BAC Resolution.



None



1 calendar day



BAC

 

Head of Procuring Entity (HoPE)

 

 

Prepare the Notice of Award.

 

None

 

1 calendar day

 

BAC Secretariat

 

Sign of the Notice of Award.

None

1 Day

Head of Procuring Entity (HoPE)

 

 

8. Receipt of the Notice of Award by the winning bidder.

  Issue the Notice of Award.


None


1 Day


BAC Secretariat


 

9. Posting of the Performance Bond by the winning bidder.

 







 

  Receive the Performance Bond.

None

1 calendar day

BAC Secretariat 

 

Submit pertinent documents to the Legal Affairs Office for preparation of contract.

 

None

1 calendar day

 

BAC Secretariat

 

 

Prepare the Contract of Service.

None

1 calendar day

Legal Affairs Office 

 

10. Signing of the Contract by the winning bidder.

 

 

Issue the Contract for the signature of the winning bidder.

None

1 calendar day

BAC Secretariat

 

Submit the contract for approval and signing of the HoPE.

 

None

 

1 calendar day

 

BAC Secretariat, Office of the Executive Director

 

11. Receipt of the signed Contract by the winning bidder


 

 

Issue the signed and notarized copy of the Contract to the winning bidder

None 


1 calendar day 


BAC Secretariat


 

Prepare the Notice to Proceed

None

1 calendar day

BAC Secretariat 

 

Sign the Notice to Proceed

None

1 calendar day

Head of Procuring Entity (HoPE)

 

Bureau on Administrative,Finance and Management Services

Processing of financial requests

      Processing of financial requests for the approval of the OIC-ED

 

Office or Division:

BUREAU ON ADMINISTRATIVE, FINANCIAL, and MANAGEMENT SERVICES

Classification:

SIMPLE

Type of Transaction:

INTER-OFFICE

Who may avail:

ACCOUNTING DIVISION, ASSISTANCE AND COORDINATION DIVISION, NSA AFFAIRS OFFICE, PROCUREMENT OFFICE, and OTHER PSC OFFICES

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

 

ACTION SLIP with recommendation from Division Chief/Section Head

 

BOARD RESOLUTION granting approval of financial assistance

 

PAYMENT TO SUPPLIER

PAYROLL PROCESSING

 

 

Office where the request originated from

 

CLIENT
STEPS

AGENCYACTION
S

FEES TO
BE PAID

PROCESSING
TIME

PERSON
RESPONSIBLE

 Office requesting approval submits the financial request to the BAFMS Office

















 

 

 

 STEP 1:

BAFMS staff reviews the document; verifies the correctness and completeness of its attachments

 

STEP 2:

BAFMS staff receives and logs the particulars of the document

 

STEP 3:

DED-AFMS affixes their signature on the document

 

STEP 4:

Document for receipt of the next Office for processing/ implementation

 NONE























 1-2 DAYS
























STEPS 1 & 2:

BAFMS STAFF

 

STEP 3:

DED-AFMS

 

STEP 4:

BAFMS STAFF, BUDGET DIVISION, ACCOUNTING DIVISION, PROCUREMENT OFFICE, OTHER PSC OFFICES

 








Bureau on Coordinating Secretariat and Support Services

Approval of documents endorsed by the Head of Divisions under the Bureau (BCSSS)

Office or Division:

Bureau on Coordinating Secretariat and Support Services

Classification:

Complex

Type of Transaction:

Simple Complex and Highly Technical

Who may avail:

Heads under the Bureau only

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

Action Slip with recommendation of Division / Section Head

Office of Division / Section Head

Letter request with PSC Records Office barcode

Records Office

Document attachments to support recommendation of Division/Section Head

Endorsing BCSSS Division


CLIENT
STEPS

AGENCY
ACTIONS

FEES TO
BE PAID

PROCESSING
TIME

PERSON
RESPONSIBLE

1.    Submit documents for initial assessment and verification

1.    Receive the required documents and check for completeness

None


3 Minutes


BCSSS Staff


2.    Give logbook to receiver of document for document turnover proof

2.    Sign the client log book if documents are complete

None

1 Minute

BCSSS Staff

 

3.    Log document received in computer log

None

3 Minutes

BCSSS Staff

 

4.    Review document and endorse to the DED for action

None

5 Minutes

BCSSS Staff

 

5.    Final assessment of document and approval of the DED

None

3 Minutes

Deputy Executive Director

 

6.    Logging of document of DED’s approval / action

None

3 Minutes

BCSSS Staff

 

7.    Routing and endorsement of document to office of origin for processing / implementation

None

5 Minutes

BCSSS Staff

Board Secretary Office

Receiving of Requests and Preparation of Agenda for Regular or Special Board Meetings of the Commission

Office or Division:

­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­Commission Proper / Board Secretary Office

Classification:

Complex

Type of Transaction:

G2G – Government to Government

Who may avail:



Internal Offices of the PSC:

NSA Affairs Office, Office of the Chairman, Office of the Executive Director, Bureau of Coordinating Secretariat and Support Services

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

Endorsement (from the Chairman and/or endorsement with the signature of the Executive Assistant of the Chairman, Executive Director, Deputy Executive Director)

PSC - Office of the Chairman, Office of the Executive Director, Bureau of Coordinating Secretariat and Support Services

Memorandum/ Request Letter



PSC - Appropriate Offices

(for NSAs: should be from the Authorized Signatory of the NSA)

* For NSAs:

     NSA affairs Checklist

     Breakdown of Expenses   
       

PSC - NSA Affairs Office





*For Procurement:

    Scope of Work

    Approved Budget of Contract (ABC)

    Project Proposal

    Feasibility Study / Financial Study

    Quotation

    Technical Descriptions of the Project

    Purchase Request (PR)

    Requisition and Issue Slip (RIS)   


PSC - Procurement Office
















CLIENT
STEPS

AGENCY
ACTIONS

FEES TO
BE PAID

PROCESSING
TIME

PERSON
RESPONSIBLE

Forward Request to the
Board Secretary Office















Step 1: Receive all requests for agenda

None

3 days before the scheduled Board meeting

Information Officer, Board Secretary II

Step 2: Evaluation of Requests

None

3 days before the scheduled Board meeting

Board Secretary, Information Officer

Step 3: Preparation of Agenda



None



From the day after the last Board Meeting up until 2 days before the scheduled Board meeting

Board Secretary, Writer-Researcher



Step 4: Release of Notice of meeting and Agenda

None

2 days before the scheduled Board meeting

Board Secretary, Information Officer, Secretary

Budget Division

Issuance of Budget Utilization Request and Status (BURS)/Obligation Request and Status (ORS)

Office or Division:

Budget Division

Classification:

Simple

Type of Transaction:

G2G - Government to Government, G2B - Government to Business Entity, G2P– Government to Public

Who may avail:

Employees, Athletes, Coaches, National Sports Association and others

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

Approved Request Letter/Billing Statement (Utilities/Communications/Internet/General Services)

Concerned Office

Board Resolution (Financial Assistance/Sponsorship)

Board Secretariat

Purchase Order & BAC Resolution (Purchase of Supplies/Equipment)

Procurement Office / BAC Office

Itinerary of Travel/Travel Order (Travel Allowance)

Sea and Air Travel Unit

Board Resolution/Accounting computation of Reimbursement (Reimbursement)

Board Secretariat/Accounting Division

Endorsement/Action Slip from BAFMS/Executive Director’s Office/Chairman’s Office (All approved request for allotment of funds)

Bureau of Administrative, Finance, Management Services Office / Executive Director’s Office


CLIENT
STEPS

AGENCY
ACTIONS

FEES TO
BE PAID

PROCESSING
TIME

PERSON
RESPONSIBLE

1)   Endorse approved request through Action Slip (c/o BAFMS Office/Executive Director’s Office)



1)  Received the documents and check the completeness

None

5-10 minutes

Admin. Assistant III
 

2)  Log the received documents

None

3-8 minutes

 

3)   Start Processing the request

3.1)  Prepare Budget Utilization Request and Status/Obligation Request and Status

3.2) Sign the BURS/ORS

3.3) Photocopy and log the signed BURS/ORS

None





None

5-10 minutes

 

3-5 minutes

 

5-10 minutes

Admin. Officer II

 

Chief, Budget Division

 

Admin. Assistant III

 

4)   Forward documents to Accounting Division

None

3 minutes

Admin. Assistant III

Cashier's Office

Collections
Responsible for Collection of Venue Rentals, Letter of Credits (L/C) Affiliation Fee, Bid Documents, Refund of F/A (Financial Assistance/ CA-Cash Advance), Remittance from Pagcor

Office or Division:

Cashier’s Office

Classification:

Simple

Type of Transaction:

G2G- Government to Government, G2C- Government to Citizen, G2B- Government to Business Entity

Who may avail:

All

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

Order of Payment, Statement of Account, Valid Ids

Accounting Office / BAC Office / Operation Division

 

 

CLIENT
STEPS

AGENCY
ACTIONS

FEES TO
BE PAID

PROCESSING
TIME

PERSON
RESPONSIBLE

1    Secure  Order of Payment from Accounting / Bid / Sports Facilities Division

2    End-user (requesting party) present Order of Payment / Statement of Account to Cashier Office

 

3. Requesting party pays the Collecting Officer whether in cash or checks

 

4. Receives Official Receipt from Collecting Officer

1.Person in-charge issues corresponding Order of Payment

 

2.Collecting Officer receives Order of payment /Statement of Account then prepares an official receipt.

 

3. Collecting Officer receives payment of cash/checks

 

4. Collecting Officer issues Official Receipts

NONE

 


NONE

 

Based on transactions


NONE

5 minutes

 

4 minutes

 

4 minutes

 

1 Minute

Person-in-charge

 

Collecting Officer

 

Collecting Officer

 

Collecting Officer

Information Systems Unit

Hardware and Network Resources Services

Providing diagnosis and troubleshoots technical and operational problems on hardware and network devices and equipment.

 

Office or Division:

Information Systems Unit

Classification:

Simple

Type of Transaction:

G2G - Government to Government

Who may avail:

PSC Employees

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

ISU Service Request Form

ISU Office

 

 

CLIENT
STEPS

AGENCY
ACTIONS

FEES TO
BE PAID

PROCESSING
TIME

PERSON
RESPONSIBLE

1.1 End-user (requesting party) must accomplish and submit ISU Service Request Form to the ISU office before the service to be rendered on the areas of hardware network, software and applications.

1.1 ISU help desk will receive and check the submitted service request form and schedule the service to be rendered

None

5 minutes

ISU Staff

1.2 Request that is beyond the PSC-ISU operations manual and policies must be approved and endorsed by the higher authority (head of the requesting party), to ensure accountability on whatever damage or loss it may cause on the ICT resources and services.

1.2 ISU technical support staff will troubleshoot the hardware or network and fix problems

None

15 minutes to 1 Day

ISU Staff

 

1.3 Inform the end-user on completion of service. Provide remarks / recommendation in the service request form if needed.

None

3 minutes

ISU Staff

Legal Affairs Office

Request for Legal Opinion

The PSC Legal Office renders Legal Opinions, upon request, on legal matters affecting the effective function of the PSC.

Office or Division:

Legal Affairs Office

Classification:

Simple and Complex

Type of Transaction:

G2G,G2C, G2B

Who may avail:

Requesting Party; Chairman’s Office, Executive Director, Commissioner’s Office, NSA’s and Other PSC Offices

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

Duly endorse requesting letter/documents with necessary documents

Requesting Party; Office of the Chairman, Office of the Executive Director, Office of the Commissioner’s, NSA’s, and Other Offices

 

 

CLIENT
STEPS

AGENCY
ACTIONS

FEES TO
BE PAID

PROCESSING
TIME

PERSON
RESPONSIBLE

1. Endorse the requesting letter/documents subject for legal opinion with all necessary attachment.

1. Receives all the Incoming Documents and assures that all of the necessary attachment are available

None

30 minutes

Administrative Aide II

 

2. Initially review the request. Then, primarily prepares legal opinion or may assign Legal Researcher for further research of materials, if needed.

 None

10 days

(In case the Head of Legal Affairs Office prepares the legal opinion)

Head, Legal Affairs Office

 

3.If assigned by the Head, Legal Researcher will conduct further research and/or applicable materials

None

5 days

Legal Researcher

 

4. The Head will collate the materials searched by the Legal Researcher and finalized the Legal Opinion Requested, then signed it.

None

5 days

Head, Legal Affairs Office

 

5. After the head signed the Legal Opinion, it will be forwarded to the staff for distribution to appropriate office(s) where the request originated.

None

30 minutes

Administrative Aide II/ Legal Assistant

Management Services Division

Disciplinary Action
A process for dealing with job-related behavior that does not meet expected and communicated performance standards.

Office or Division:

MANAGEMENT SERVICES DIVISION

Classification:

SIMPLE AND COMPLEX

Type of Transaction:

G2G- GOVERNMENT TO GOVERNMENT

Who may avail:

PSC EMPLOYEES, COACHES, ATHLETES& OTHER STAKEHOLDER

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

SUBMISSION OF UNDER OATH COMPLAINT

MANAGEMENT SERVICE DIVISION

CLIENT
STEPS

AGENCY
ACTIONS

FEES TO
BE PAID

PROCESSING
TIME

PERSON
RESPONSIBLE

STEP 1:

SUBMISSION OF A SIGNED WRITTEN REPORT, UNDER OATH, DETAILING THE COMPLAINT.

STEP 1:

EVALUATION OF THE COMPLAINT.

NONE

1 day

Admin Chief

STEP 2:

SUBMIT THE COMPLAINT TO RECORDS SECTION FOR PROPER RECORDING.

STEP 2: 

ADMIN OFFICER WILL ASSESS THE MERIT TO THE ALLEGATIONS.

 

4 Hours

Admin Chief

 

STEP 3: 

ISSUANCE OF MEMORANDUM FOR WRITTEN EXPLANATION OF THE PERSON INVOLVED.

 

1 Hour

Admin Chief

 

STEP 4:

(IF NOT RESOLVED)

ELEVATE TO THE GRIEVANCE COMMITTEE

 

1 Day

Admin Chief

Office of the Chairman

Resolution on Various Request for Assistance / Sponsorships

The submitted request for assistance, support and sponsorships are decided upon by proper endorsement and recommendation from the office-in-charge

Office or Division:

Office of the Chairman

Classification:

Complex

Type of Transaction:

G2B / G2G

Who may avail:


All Government Agencies, Local Government Units, Accredited/Recognized National Sports Associations (NSA), International Counterparts and other sports stakeholders

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

Evaluation and provision of barcode/ tracking number

Records Office (Receiving Area)

Endorsement/recommendation from NSA Affairs Office (for NSA related requests)

NSA Affairs Office

Endorsement/recommendation from the Senior Executive Assistant (for requests from government agencies, local government units and other institutions)

Office of the Senior Executive Assistant

Endorsement/recommendation from the Executive Director (for interoffice concerns and other major requests )

Executive Director’s Office

Resolution on the submitted request


Office of the Chairman


CLIENT
STEPS

AGENCY
ACTIONS

FEES TO
BE PAID

PROCESSING
TIME

PERSON
RESPONSIBLE

Submission of formal letter of communication to Records Office









 










Evaluation of Records officer on the submitted letter and placing of tracking number/ Bar code

The same will be forwarded to the following :

 

NSA Affairs Office for NSA related concerns

 

Office of the Senior Executive Assistant for inter-government agencies, local government units and other institutions matters

 

Executive Director’s Office for inter-office concerns or other major concerns about the Agency


NONE









 











5 minutes












 









Records Officer












 

 







 

Assessment and proper endorsement with appropriate comments from the Executive Director  or Senior Executive Assistant or NSA Affairs Office Coordinator/Head



NONE

 

 

 

2 days

 

 

 

Executive Director

Senior Executive Assistant

NSA Affairs Office Coordinator

NSA Affairs Office Head

 

Resolution on the submitted communication

NONE
2 days
Chairman
 



Office of the Commissioner

Requests and Invitations

Office or Division:

Office of the Commissioners

Classification:

Simple

Type of Transaction:

G2G – Government to government, G2C – Government to Citizen, G2B – Government to Business Entity

Who may avail:

Partners and Stakeholders

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

 

 

CLIENT
STEPS

AGENCY
ACTIONS

FEES TO
BE PAID

PROCESSING
TIME

PERSON
RESPONSIBLE

1. Have the document received by the Records Office

1. Records Office shall receive the document and attach a barcode for tracking. They shall then forward the document to the Office of the Commissioner.

None


4 Hours


Records Officer
Records Office

 

 

2.  Receive the document and log it in the incoming-outgoing record


None


3 Minutes


Administrative Staff
Office of the Commissioner

 

3.  Endorse the document to the Commissioner for appropriate action




None




10 Minutes




Administrative Staff
Office of the Commissioner
or
 Executive Assistant
Office of the Commissioner

 

4.  Instruct an action based on the request

None

1-3 Days


Commissioner

 

 

5. A letter shall be mailed to the client responding to their request or invitation.

None

1-3 Days

Administrative Staff

 

Office of the Executive Director

Receipt of Documents for Approval/Decision

•Documents being received by the Office of the Executive Director come from the various PSC offices and from outside clients.
•Documents are being forwarded for signature and for appropriate action, recommendation and decision of the Executive Director.

Office or Division:

OFFICE OF THE EXECUTIVE DIRECTOR

Classification:

SIMPLE, COMPLEX

Type of Transaction:

G2C, G2G

Who may avail:

ALL

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

ACTION SLIP FROM THE REQUESTING OFFICE/OFFICER STATING COMMENTS/RECOMMENDATIONS SIGNED BY THE CONCERNED STAFF/OFFICIAL

OFFICE OF ORIGIN OF A PARTICULAR DOCUMENT/REQUEST

CLIENT
STEPS

AGENCY
ACTIONS

FEES TO
BE PAID

PROCESSING
TIME

PERSON
RESPONSIBLE

Submit the document/form to the Office of the Executive Director, with the necessary attachments depending on the document and office forms.  

Document/Form is received by the staff of the Office of the Executive Director and is stamped as received for tracking purposes.

NOT APPLICABLE

2 minutes

Office of the Executive Director’s staff

 

Initial assessment of the document/form, appropriate recording of the details in a logbook, maintained by the OED will be conducted.

NOT APPLICABLE

4 minutes

Executive

Assistant

 

 

Document/form received will then be thoroughly checked as to completeness of attachments, accuracy of details stated as well as grammar and form for correspondence, for approval and signature of the Executive Director.

NOT APPLICABLE

5 minutes

Office of the Executive Director’s staff

 

The Executive Director signs, approves and/or grants decision, writes comments on the document.

NOT APPLICABLE

5 minutes

Executive Director

 

Document/form will be forwarded to the concerned offices/units by the OED staff, with the OED logbook for stamp of date receipt and signature of the receiving party.

NOT APPLICABLE

6 minutes

Office of the Executive Director’s staff

Personnel Office

Recruitment and Selection

Submission of Government Agencies Citizen’s Charter to the Authority

Office or Division:

Personnel Office

Classification:

Highly complex

Type of Transaction:

G2G – Government to Government

Who may avail:

All qualified applicants

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

CSC Form 9 (Request for publication)

Personnel Office & CSC BSP-NCR

Application Letter

Applicant

Application requirements (NBI, Police Clearance, TOR, Diploma, Medical, etc

Other government Office, Schools and University

Exam questionnaire

Personnel Office

Report on ranking

Personnel Office

Appointment paper

Personnel Office & CSC

CLIENT
STEPS

AGENCY
ACTIONS

FEES TO
BE PAID

PROCESSING
TIME

PERSON
RESPONSIBLE

Submit application letter

Assess if the applicant is qualified for the position

None

1 day

Personnel Staff

If qualified, must take the preliminary exam

Schedule and conduct the preliminary exam

None

1 day

Personnel Staff

Deliberation and interview

Schedule and conduct the deliberation and interview

None

1 day

Personnel Staff

If selected, completion of appointment requirements

Prepare the appointment paper for signature of the Chairman and submission to CSC
None
3 days
Personnel Staff

Program, Research and Development Division

Review and Assessment of PPAS

The division provides review and assessment services to Programs, Projects, and Activities (PPAs) formulated and implemented by the agency. 

Office or Division:

Program, Research and Development Division (PRDD)

Classification:

Highly Technical

Type of Transaction:

G2G (Internal Services)

Who may avail:

PSC PPA Proponent / Manager

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

PRDD-PPA Proposal Form

PRDD Office

PRDD-PPA Revision Form

PRDD Office

PPA Budget

PPA Manager

CLIENT
STEPS

AGENCY
ACTIONS

FEES TO
BE PAID

PROCESSING
TIME

PERSON
RESPONSIBLE

1. End-user (requesting party)
must request, accomplish, and
submit the PPA form


* detailing all necessary information
(e.g. objectives, outcomes, budget, etc.)
of the proposed PPA to PRDD. 

*Note: End-user should instead use the
PPA Revision form if changes are made
to the initial PPA proposal by the PSC Board


 


 

 

 

 

 

 

 

1.1 PRDD Front Desk will receive and assess the completeness of the submitted PPA form. Proposal is then logged and endorsed to PRDD Chief for assignment.

N/A

5 minutes

PRDD Staff

1.2 PRDD Chief will study and subsequently assign the proposal to staff for initial evaluation

N/A 

 

10 minutes 

 

PRDD Chief 

 

1.3 Assigned PRDD staff will study and evaluate the submitted proposal. Recommendation is then submitted to PRDD Chief for approval.

N/A

1 hour

PRDD Staff 

1.4 PRDD Chief and assigned staff will draft evaluation results detailing out recommendations to the PSC PPA Proponent / Manager

N/A

30 minutes

PRDD Chief and Staff

1.5 PRDD Front Desk will transmit evaluation results to the PSC Board and PSC PPA Proponent / Manager 

 

(Note: End-user should accomplish PPA Revision Form if the Board has made changes on the evaluated PPA and should return to Client Step 1.1 herewith)

N/A






10 minutes






PRDD Staff








TOTAL TIME

1 Hour 55 Minutes

 

END OF TRANSACTION

Procurement Office

Procurement

Ensures that the procurement of goods and services is in accordance with the implementation of government purchasing laws, rules and regulations as provided under R.A. 9184.

Office or Division:

PROCUREMENT OFFICE

Classification:

Simple and Highly Technical

Type of Transaction:

Government to Government (G2G)

Government to Business Entity (G2B)

Who may avail:






Different Offices of the PSC as End-User

Business Entity (Private and/or Public Corporation)

Government Instrumentalities

Local Government Units (LGU)

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

1.    Board Resolution Approval

2.    Signed Requisition Issue Slip

3.    Signed Purchase Request

4.    Canvass Form

5.    Market Research/Median

6.    Approved Budget for Contract

7.    Request for Quotations

8.    Quotations from suppliers (sealed)

9.    BAC Resolution – LCRB or Failure

10.  Abstract of Canvass

11.  Notice of Award

12.  Purchase Order (P.O)/Job Order or Contract of Service

13.  Notice to Proceed

1.    Board Secretariat Office

2.    Property Office

3.    Office of the Deputy Executive Director for AFMS

4.    Office of the Executive Director

5.    Bids and Awards Committee Secretariat

6.    Office of the End-User

7.    Office of the Budget Office







 

 

CLIENT
STEPS
AGENCY
ACTIONS
FEES TO
BE PAID
PROCESSING
TIME
PERSON
RESPONSIBLE
STEP 1 
Submits PR and RIS with approved Board Resolution





Evaluate and accepts the PR, RIS and approved Board Resolution.
Assigns and post purchase request number on the PR.



None




10 minutes




Procurement Staff




STEP 2 
Preparation of the Approved Budget for Contract (ABC).











Canvass items requested for purchase either online – by sending out request for quotations or through undergoing field/market research.


Gathers all canvass items from different supplier and makes market research or getting the median of the prices as basis for the price for the item requested.


Drafts, prepares and endorse the ABC to the Executive Director’s Office and the Chairman’s Office for approval.

None
5 – 7 days
Procurement Head and Staff


 
Office of the Executive Director
 


Office of the Chairman

STEP 3 
Preparation of the Request for Quotation (RFQ)
 

Upon receipt of the approved ABC, prepares the RFQ and endorses the same to the BAC Secretariat for signature of the BAC Chairman
None
1 – 2 days
Procurement Head and Staff
Office of the BAC Secretariat
STEP 4
Posting of the RFQ in the Philippine Government Electronic Procurement System (PhilGEPS)




 
Signed RFQ will be posted in PhilGeps for a maximum period of seven (7) days.

After 7 days, all quotations receive will be forwarded to the BAC Secretariat for opening and evaluation of bids.



None

7 - 10 days

Procurement Head and/or Staff
 
STEP 5
Preparation of the Abstract of Canvass



After evalautaion of BAC, Procurement Office prepares the summary of bids receive.  Then, forwards the same to the BAC Secretariat for preparation of BAC Resolution – LCRB.

None


1 – 3 days


Procurement Staff


STEP 7 
Preparation of the Notice of Award, Purchase Order and Notice to Proceed



After the Abstract of Canvass and BAC Resolution have been signed and approved by BAC Members and the Head of the Procuring Entity, prepares the Notice of Award, Purchase Order/Job Order of Contract of Service, and Notice to Proceed.

None



1 – 3 days



Procurement Staff



STEP 8 
Endorsement of the Budget Utilization Request to the Office of the Deputy Executive Director for AFMS
















When NOA, PO and NTP have been signed, all documents relative to the project will be forwarded to the Deputy Executive Director of AFMS for BUR.


AFMS endorses the BUR to the Budget Office.


Budget Office after the BUR will forward the same to the Accounting Office.


Accounting Office then forwards documents back to the Procurement Office, who then notifies the winning supplier/bidder to sign the Purchase Order.


Once the PO is signed, all documents relative to the project will then be forwarded to the Property Office.


None









5 – 7 days









Procurement Head and Staff




Office of the Deputy Executive Director for AFMS



Budget Office



Accounting Office

STEP 9
Endorsement of all documents (photocopy) to the Commission on Audit.



Photocopy of the PR, RIS, Board Approval, ABC, RFQs, AOC, BAC Resolution, NOA, P.O. and NTP of the projects of the Commission  will be forwarded to the Office of the Commission on Audit


None


1 – 4 hours


Procurement Staff


Total
 
32 days, 4 hours and
10 minutes
 

Public Communications Office

Management of Inquiries on Social Network Services

Providing immediate information to the general public on inquiries concerning the agency.

Office or Division:

Public Communications Office

Classification:

Simple

Type of Transaction:

G2C

Who may avail:

General Public

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

N/A

N/A

 

 

CLIENT
STEPS
AGENCY
ACTIONS
FEES TO
BE PAID
PROCESSING
TIME
PERSON
RESPONSIBLE
End-user (requesting party) can inquire to the PSC social media networks on Facebook, Twitter and Instagram via message for concerns:
Facebook: PSC (Philippine Sports Commission)
Instagram: @phil.sportscommission
Twitter: @psc_gov
PCO help desk will receive and check the said inquiry on social media and will provide the needed information.
Concerns that is beyond the PSC- PCO operations manual and policies will be endorsed to the designated office or personnel.
N/A
5 minutes
*Response time on inquiries on social media should be solved and/or directed to its concerned personnel within 24 hours.
PCO Staff

Property Office

Issuance of Supplies and Equipment for Donation to External Customers

Office or Division:

Property and Supply Office

Classification:

Simple

Type of Transaction:

Government to Government, Government to Private

Who may avail:

External Customers (LGU’s, Congress, Senate, NGO’s, Schools, etc)

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

Letter of Request

Requesting Party

CLIENT STEPS

AGENCY ACTIONS

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1.    Transmits approved letter of request to Property Office



Preparation of Certificate of Donation and Gate Pass to be transmitted to Office of the Executive Director for approval


none



30 minutes



Property Custodian/Head

 

2.    Transmits approved Certificate of Donation and Gate Pass to Property Office

Preparation of the approved items for release to requesting party

none


1 Hour


Property Custodian/Head

 

3.    Pick-up the approved items for donation from Property Office

Releases the approved items to requesting party

none

1 Hour

Property Custodian/Head 

Records Office

Inter-Office Communication

Office or Division:

RECORDS OFFICE

Classification:

SIMPLE AND  HIGHLY TECH

Type of Transaction:

G2G GOVERNMENT to GOVERNMENT

Who may avail:

ALL Internal Office

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

Inter-Office Communication

Personnel/ Other Offices

 

 

CLIENT STEPS

AGENCY ACTIONS

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

Step 1: Endorse Letter for dissemination.

Received the document log, Scan, Photocopy and disseminate.

NONE

4 HOURS

RECORDS OFFICE STAFF

Sports Facilities Division

Ocular Inspection of Venues and Facilities

The Sports Facilities Division conducts inspection in different venues and facilities for    event requirements of the public, private, government agencies and other organizations   and institutions.

Office or Division:

Sports Facilities Division

Classification:

Simple

Type of Transaction:

G2C – Government to Public
G2B – Government to Private Institutions
G2G – Government to Government

Who may avail:

All:

-       Public Users
-       Private Institutions/Companies
-       Government Agencies
-       National Sports Associations

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

NONE

NONE

CLIENT
STEPS

AGENCY
ACTIONS

FEES TO
BE PAID

PROCESSING
TIME

PERSON/S
RESPONSIBLE

1. Proceeds to Sports Facilities Division to coordinate regarding ocular inspection.

Conducts ocular inspection of the venue.

None

35 MINUTES

Reservations Officer and Venue Manager

2. If interested, client prepares and submits letter of intent. Restart transaction using VENUE RESERVATION steps.

None

None

None

None

END OF TRANSACTION

Engineering Unit

Implementation of Infrastructure Projects

The Engineering and Maintenance Section provides technical assistance for requesting end users such as Venue Managers, Local Government Units, Private Institutions or National Sports Associations.

Office or Division:

Engineering and Maintenance

Classification:

Simple

Type of Transaction:

G2B – Government to Private Institution

G2G – Government to Government

Who may avail:

All:

-       Private Institutions/Companies

-       Government Agencies

-       National Sports Associations

 

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

Request Letter

End User/ Local Government Units

CLIENT

STEPS

AGENCY

ACTIONS

FEES TO

BE PAID

PROCESSING

TIME

PERSON/S

RESPONSIBLE

Submission of letter requesting for technical assistance for their infrastructure projects.

Approval of Request Letter.




NONE




1 DAY

(Depending on the availability of approving person)

Chairman




1.    Site Inspection

2.    Submission of site inspection report


NONE




3 DAYS
(Depending on available schedule and requirements of the project)

 

Assigned Engineering Personnel




Preparation of drawing plans, scope of work, detailed cost estimate, approved budget for the contract, breakdown, technical specifications, and terms of reference

NONE



2 MONTHS (Depending on the requirements of the project)


Assigned Engineering Personnel



Board Approval and BAC Posting



NONE



1 WEEK

(Depending on the availability of involved personnel)

Board of Commissioners and BAC



Bidding Process

NONE

26 DAYS

Bids and Awards Committee

Implementation of Infrastructure Project

NONE

Depending of the duration of the project

Assigned Engineering Personnel

Monitoring and implementation of Health and Safety Measures

NONE

Depending of the duration of the project

Assigned Engineering Personnel

Acceptance of the completed infrastructure project

Turnover of completed infrastructure project to end user/LGU.

NONE

1 DAY

Assigned Engineering Personnel

END OF TRANSACTION

Transportation Unit

Request for Vehicle

Office or Division:

TRANSPORTATION UNIT

Classification:

SIMPLE

Type of Transaction:

G2G Government to Government,

G2P Government to Public

Who may avail:

PSC OFFICIALS,EMPLOYEES,NSA, ATHLETES AND COACHES

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

1.Request Vehicle utilization Form

2. Prepare Trip Ticket

Transportation Office

CLIENT
STEPS

AGENCY
ACTIONS

FEES TO
BE PAID

PROCESSING
TIME

PERSON
RESPONSIBLE

Step 1 Fill up Vehicle Utilization form *(Within Metro Manila must be submitted atleast 2days prior travel)*

Step 1

Approved by Transportation Head if they have availability of Vehicle

NONE

1 hour

Transportation Head

Step 2 For Outside Metro Manila, request must be submitted atleast 2days prior travel

Step 2

Approved by Executive Director

NONE

2 days before

Transportation Staff

Step 3 Schedule Driver, Vehicle and prepare Driver`s Trip Ticket

Step 3

Scheduled by Dispatcher or Transportation Staff

NONE

15 Mins

Transportation Staff

Travel Unit

Request for Issuance of Airline Ticket

Office or Division:

TRAVEL UNIT

Classification:

GOVERNMENT

Type of Transaction:

SIMPLE

Who may avail:

GOVERNMENT AGENCY/GOVERNMENT OFFICIALS & EMPLOYEES/ NATIONAL ATHLETES AND COACHES

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

Letter request

Client

Copy of  Board Resolution

Client/Board Secretary / NSAAO

Purchase Request

Client

Copy of valid passports

Client

Travel Tax Exemption Certificate

Client/TIEZA

International Passenger Service Certificate (IPSC)

Client/MIAA Collection Department

CLIENT
STEPS

AGENCY
ACTIONS

FEES TO
BE PAID

PROCESSING
TIME

PERSON
RESPONSIBLE

Proceed to Records Section and present the request letter for barcoding and scanning


•   Receives approved request and complete travel documents for issuance of domestic and/or international tickets from Chairman’s Office, Executive Director’s Office and NSA Affairs Office

•  If incomplete, advises client on the requirement

None



10 minutes



Travel Staff



 

•  Prepares Travel Order/ Itinerary of travel for the approved passengers/delegates (PSC Funded)







None







30 minutes
(for less than 15 passengers)


45 minutes
(for more than 30 passengers)

 

Travel Staff







 

•  Canvases quotation/ rate of ticket(s) through online booking and travel agency based on the submitted preferred flight details of the client

 

•  If no preferred flight details stated in the PR, Travel requests itinerary from the travel agency for confirmation of the client/end user

 

•  Travel Unit awaits for the confirmation of sample flight details

 

 

None

 

None

 

 

None

 

3 hours

 

30 minutes to 1 hour

 

 

3 hours

Travel Staff

 

 

 

 

Travel Staff

 

•  Prepares the following documents for Philgeps posting.

 

•   Request for Quotation (RFQ) of airline ticket for signature of the BAC Chairman

 

•   Approved Budget for the Contract (ABC) for signature of Canvasser, Travel Head, Exec. Director and Chairman

None








1 hour








Travel Staff








 

•   Forwards signed RFQ to Procurement Office for posting to Philgeps (for less than 1Million contract)

 

•  If less than P50k contract, forwards signed RFQ to ISU

 

• Once posted, Travel Unit awaits for the opening of bids and declaration of lowest bidder

None

 

None

 

None

10 minutes


10 minutes

 

4 days

Travel Staff / Procurement Staff

 

Travel Staff / ISU Staff

 

BAC Office

 

•  Receives opened bid documents
•  Prepares Abstract of Price Quotation to be forwarded to BAC Office for preparation and signing of BAC Resolution among members

None


1 day


Travel Staff / BAC Staff


Submits Travel Tax Exemption Certificate(s)

  



 

 

•  Informs lowest bidder /travel agency of the awarded bid

•  Submits list of passengers’ name to Travel Agency for protective booking

• Receives signed BAC Resolution for preparation of Purchase Order (PO)

•  After signing of PO, Travel forwards the documents to Procurement Office for preparation of Notice of Award (NOA) and Notice to Proceed (NTP) to be signed by PSC Chairman

•  Requests for Budget Utilization Request and Status to Budget Office

 

3 days

Travel Staff/

Procurement Office

 

 

Travel Staff / Budget Office

Proceeds to Travel Office to claim airline ticket(s) and to sign travel documents



•  Request for issuance of airline tickets t travel agency

•  Prepares Travel Order and  Itinerary of Travel/Travel Competed

•  Releasing of tickets to end user

 

 

 1 day

Travel Staff / Travel Agency/ Client

END OF PROCESS

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